Introduction
Welcome to the Faculty Feedback System of Sri Bhuvanendra College, Karkala. We are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, store, and protect your data when you use our Faculty Feedback System.
Sri Bhuvanendra College, founded in 1960 and affiliated to Mangalore University, values the trust you place in us and is dedicated to handling your information with care and transparency.
Information We Collect
When you register and use our Faculty Feedback System, we collect the following information:
Student Information
- Full Name
- Email Address
- Roll Number
- Department
- Year of Study
- Account Credentials (encrypted passwords)
Feedback Data
- Survey responses and ratings
- Comments and suggestions about faculty
- Submission timestamps
- Response patterns and completion status
Technical Information
- Browser type and version
- Device information
- IP address (for security purposes)
- Login timestamps and session data
How We Use Your Information
We use the collected information for the following purposes:
- To authenticate and verify your identity
- To enable you to submit feedback about faculty members
- To generate anonymous reports and analytics for institutional improvement
- To communicate important updates about the feedback system
- To ensure the security and integrity of the system
- To comply with educational regulations and institutional policies
- To improve the quality of education at Sri Bhuvanendra College
Data Protection and Security
We implement robust security measures to protect your personal information:
- All passwords are encrypted using industry-standard encryption algorithms
- Data is stored securely using Firebase Cloud Firestore with strict access controls
- Secure HTTPS connections for all data transmission
- Regular security audits and updates
- Limited access to personal data - only authorized administrators can access student information
- Feedback responses are anonymized in reports to protect student identity
Important: Your feedback submissions are kept confidential. Faculty members can see aggregated ratings and anonymous comments but cannot identify individual students who provided specific feedback.
Data Sharing and Disclosure
We respect your privacy and do not sell, trade, or rent your personal information to third parties. Your data may be shared only in the following circumstances:
- Within the Institution: Authorized college administrators and academic staff may access aggregated feedback data for quality improvement purposes
- Legal Requirements: When required by law, court order, or government regulations
- With Your Consent: When you explicitly authorize us to share your information
- Mangalore University: Anonymized data may be shared with the affiliated university for accreditation and quality assurance purposes
Your Rights
As a user of our Faculty Feedback System, you have the following rights:
- Access: You can request access to your personal information stored in our system
- Correction: You can request corrections to inaccurate or incomplete personal data
- Deletion: You can request deletion of your account and associated data (subject to institutional record-keeping requirements)
- Data Portability: You can request a copy of your data in a structured, commonly used format
- Withdraw Consent: You can withdraw consent for data processing at any time
- Lodge Complaints: You can raise concerns about how your data is handled
Data Retention
We retain your personal information for the following periods:
- Student Account Data: Retained for the duration of your enrollment plus 2 years after graduation
- Feedback Submissions: Retained for 5 years for institutional quality assurance and accreditation purposes
- Anonymized Analytics: May be retained indefinitely for research and improvement purposes
- Inactive Accounts: Accounts inactive for more than 3 years may be archived or deleted
Cookies and Tracking Technologies
Our Faculty Feedback System uses minimal tracking technologies:
- Session Cookies: To maintain your login session and ensure system functionality
- Local Storage: To store user preferences and improve user experience
- Firebase Analytics: To understand system usage patterns and improve performance
We do not use third-party advertising cookies or tracking pixels.
Third-Party Services
Our system uses the following third-party services:
- Firebase (Google): For authentication, database, and hosting services. Firebase complies with GDPR and international data protection standards
- Google Fonts: For typography (no personal data is collected)
These services have their own privacy policies, and we encourage you to review them.
Children's Privacy
Our Faculty Feedback System is designed for college students aged 18 and above. We do not knowingly collect personal information from individuals under 18 years of age. If you are under 18, please do not use this system without parental or guardian consent.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. We will notify you of any significant changes by:
- Posting the updated policy on this page with a new "Last Updated" date
- Sending an email notification to registered users
- Displaying a prominent notice on the system dashboard
We encourage you to review this Privacy Policy periodically to stay informed about how we protect your information.
Compliance and Regulations
Our Faculty Feedback System complies with:
- Information Technology Act, 2000 (India)
- Information Technology (Reasonable Security Practices and Procedures and Sensitive Personal Data or Information) Rules, 2011
- University Grants Commission (UGC) guidelines
- Mangalore University data protection policies
- General Data Protection Regulation (GDPR) principles for international best practices